Article I - THE CLUB
1.1 NAME
The club shall be known officially by the name of “Cedar Park Classic Track Club, Inc.” hereinafter referred to as the “CP Classic”.  Also referred to as the “CP Classic Track Club” , “Cedar Park Classic”, and prior to August 2001 by the name of “Cedar Park Track Club”.  All aforementioned names in this section and the CP Classic logo are trademarks of the CP Classic.
1.2 PURPOSE
The purposes of the CP Classic are:
1.2.1 To promote youth middle- and long- distance running in the sport of athletics (track & field and cross country) through operation and maintenance of the CP Classic program based in Cedar Park, Texas, but serving athletes in the greater Austin, Texas area, regardless of residence.
1.2.2 To instruct youth in the proper techniques needed to excel in youth distance running.
1.2.3 To accept applications for membership to the CP Classic.

1.2.4 To instill self-discipline, self-respect, pride, honesty, and loyalty in youth distance running.
1.2.5 To motivate youth athletes to become and remain physically fit.
1.2.6 To foster the ideals of good sportsmanship, good citizenship, and character as well as the beneficial opportunities of becoming positive examples for others.
1.2.7 To promote family involvement in the way of coaching, supporting, and encouraging the youth athletes.
1.2.8 To reinforce the importance of schoolwork in young athletes lives and futures.
1.2.9 To be a positive focus and to help athletes avoid negative temptations.
1.3 SANCTIONS AND AFFILIATIONS
The CP Classic, its officers, and members will be governed by these bylaws, in addition to being sanctioned and affiliated with, in accordance to the rules and regulations of the Amateur Athletic Union (AAU), Texas Amateur Athletic Federation (TAAF), and USA Track & Field (USATF).
1.4 SEASONAL YEAR
The seasonal year of CP Classic shall begin on January 1st and end on December 31st.  Competitive program seasons are summer track & field (typically April to August) and fall cross country (typically September to December).
1.5 TEAM COLORS
CP Classic team colors shall be yellow/gold and navy blue.
1.6 MAILING ADDRESS
The CP Classic mailing address shall be: Post Office Box 1085, Cedar Park, Texas 78630, unless otherwise established by the Board of Directors.  The physical address is a residence in the the city of Cedar Park, in the county of Williamson, in the state of Texas.
1.7 WEB SITE AND CLUB EMAIL ADDRESS
The official club web site URL shall be: http://www.cpclassic.com and the official club email address shall be: cpclassic@io.com.

Article II - MEMBERSHIP
2.1 MEMBERSHIP AND RESPONSIBILITIES
Membership in the CP Classic shall be defined as any youth athlete who has registered with the club during the current season or who has a member serving on the Board of Directors.  It is the obligation of each member to adhere to the bylaws and rules of the CP Classic and to those of affiliated organizations in all matters pertaining to local, regional, national and international competition.  Such obligation is a condition of membership.
2.2 MEMBER SUSPENSION AND EXPULSION
Members may be suspended or expelled from CP Classic for reasonable cause by due process of the Board of Directors.
2.2.1 A suspended member is still a member; that is, suspension does not terminate but rather deprives the member of the exercise of membership privileges until the reasons for suspension are rectified or until the member is expelled.
2.2.2 An expelled member is no longer a member of the CP Classic and retains no privileges of membership.  Expelled members may not reapply for membership for a period of one calendar year from the date of expulsion.  The Board of Directors must approve reapplication.
2.3 MEMBER STATUS
2.3.1 A member in “good standing” is one who has fulfilled the basic responsibilities for membership and who neither has voluntarily withdrawn from membership nor has been suspended or expelled from membership after appropriate proceedings.  Basic responsibilities include completing all registration forms and payment of all dues and fees.
2.3.2 A member “not in good standing” is one who has been suspended for reasonable cause by due process by the Board of Directors or has not fulfilled their financial responsibility.
2.4 MEMBERSHIP RESTRICTIONS
2.4.1 No individual representing the CP Classic in any capacity shall use or make available any data resulting from CP Classic registration forms for non-AAU, TAAF, and/or USATF activities without the approval of the Board of Directors.
2.4.2 No individual or organization shall use the trademark names “CP Classic”, “CP Classic Track Club”, “Cedar Park Classic Track Club, Inc.”, “Cedar Park Classic”, "Cedar Park Track Club" or the CP Classic logo for any activity or information without prior approval of the CP Classic Board of Directors.
2.5 ANNUAL GENERAL MEETING
2.5.1 An annual meeting (hereinafter referred to as AGM) of members may be held after April 1 and before August 1 of the calender year.  Notification of such AGM date, time, and place to the membership shall be in writing, emailed to Information Email List and posted on official web site at least fourteen (14) days prior to said meeting.
2.5.2 The order of business at the AGM shall be as follows:

2.5.3 Amendments to the Bylaws or General Procedures of this club shall be made at the AGM, except in such cases as specified in the Bylaws of this club.
2.6 SPECIAL MEETINGS
Special meetings of the membership may be called by the President or by a majority of the Board of Directors.
2.7 PLACE OF MEETINGS
The President or Board of Directors may designate any place within Williamson or Travis counties in Texas as the place of the AGM or any special meeting.
2.8 VOTING RIGHTS
Any member serving on the Board of Directors shall approve all mergers and any changes to the Bylaws and/or General Procedures.  Each member is entitled to one vote in the election of club representatives.  Only members in attendance can exercise their right to vote.  Voting by proxy shall not be allowed.  All votes at a meeting of the members shall be recorded in the minutes.
 
Article III - BOARD OF DIRECTORS
3.1 MEMBERSHIP
The Board of Directors (hereinafter referred to as the “Board”) shall be the management of the CP Classic and shall be comprised of not less than three (3) and not more than fifteen (15) voting members, elected from the current directorship.  So that there shall be at no time a completely newly elected Board, at least one third (1/3) of said Board shall be elected in even numbered years and at least one third (1/3) shall be elected in odd numbered years.  After the initial term it will consist of all officers, the immediate past president and at least two (2) elected CP Classic representatives.
3.2 DUTIES
The duties of the Board shall include but are not limited to the following:
3.2.1 To conduct all CP Classic business in accordance with the CP Classic Bylaws and General Procedures.
3.2.2 To approve the annual coaching roster.
3.2.3 To approve any sanctioning organization that the CP Classic will be participating in and any events the CP Classic shall host.
3.2.4 To make and adopt temporary rules and regulations for specific cases or occasions not provided for in Bylaws and/or General Procedures, but which are deemed necessary to carry out the objectives of the CP Classic.
3.2.5 To hear and pass judgment on all requests protests and appeals brought forth by any member, officer, or committee.
3.3 RESPONSIBILITIES
The responsibilities of the Board shall include but are not limited to the following:
3.3.1 To be thoroughly familiar with the Bylaws and General Procedures of the CP Classic, AAU, TAAF, USATF and the insurance for youth track & field and cross country, so as to be in a position to interpret.  Where there is doubt, a ruling should be obtained from the President of the CP Classic.
3.3.2 To be present at all meeting of the Board, unless otherwise excused.
3.3.3 To be present at the AGM to advise, when requested, on the procedures for the election of Club officers and the proper procedures for the administration of CP Classic business.
3.3.4 To supervise public relations of the CP Classic.
3.3.5 To promote adult interest in the youth track & field and cross country programs and recruit desirable persons to assist the development of the CP Classic and its members.
3.3.6 To suspend, bar completely or otherwise discipline any athlete, coach, assistant coach, officer, or member whose actions have been deemed detrimental to the CP Classic.
3.4 MEETINGS OF THE BOARD OF DIRECTORS
3.4.1 The Board must meet at least annually, and may hold its meetings at such times and places as a majority of the directors in office determine.  The Board may delegate this determination to the chair.  A minimum of three (3) days’ notice is required for Board of Directors meetings.
3.4.2 Special meetings of the Board may be called at any time upon request of the chair or any two directors, provided that any such request shall specify the purpose of the meeting.  Such a meeting shall be held within fourteen (14) days of such request.
3.4.3 The presence of not less than one-half (1/2) plus one (1) of the voting strength of the Board shall constitute a quorum.
3.4.4 If a quorum is present, the vote of a majority of the Board present at the time of the vote shall be the act of the Board.
3.4.5 Each member of the Board shall have one vote.
3.4.6 The agenda for the quarterly meetings shall include the following:

3.4.7 All action of the Board shall be final.
3.5 TERM OF DIRECTORS
3.5.1 The term of each Director shall be two (2) years, with a minimum of one (1) seat being re-elected annually.
3.5.2 At the inception of the Board at least three (3) seats shall be elected.
3.5.3 All CP Classic Board of Directors, hereinafter set forth, shall be nominated and elected by the affirmative vote of a majority of the directors present at a duly held meeting of the board, except that no director shall vote for his/her own election.
3.6 CHAIR OF THE BOARD OF DIRECTORS
The President of the CP Classic will serve as the chair of the Board.
3.7 COMPENSATION
No compensation shall be paid to any member of the Board for services as member of the Board, except by the resolution of the Board.
3.8 RULES OF ORDER
Rules of Orders shall be deemed as adopted at all meetings of the CP Classic unless otherwise agreed to by the participants.
 
Article IV - OFFICERS
4.1 NUMBERS
Officers of the CP Classic shall be the President, Vice-President, and Secretary.  Other officers may be Treasurer, Registrar, and any other coordinator positions deemed necessary to complete the work of the Board.
4.2 SELECTION
All nominations for officers shall be accepted at the AGM by the majority of the eligible members present and voting.  Only those members who have served at least one year on the Board shall be eligible to hold the office of President.  Officers may be elected to succeed themselves.
4.3 TERMS OF OFFICE
The Board of Directors shall serve for a period of two years. So that there shall be at no time a completely newly elected Board, at least one third (1/3) of said Board shall be elected in even numbered years and at least one third (1/3) shall be elected in odd numbered years.  The term of office shall commence with the following year’s regularly scheduled meeting of the Board.  The immediate past President shall hold the position of President until a new President is elected.
4.4 RESIGNATION
All resignations of officers must be submitted to the President in writing.  Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the President.
4.5 REMOVAL FROM OFFICE
4.5.1 The Board shall have the authority to remove, with cause, any member of the Board with a proper hearing.  Notice of said hearing shall be given, in writing, at least fourteen (14) days prior to it being held.  Cause shall be deemed as not performing one’s duties as set forth by the Bylaws or for being found guilty of conduct that is detrimental to the purpose of the CP Classic.
4.5.2 The majority of the voting membership of the CP Classic may request, in writing, a hearing for the removal of a member of the Board at any time.
4.5.3 To remove a member of the Board for disciplinary reasons requires a two-thirds (2/3) majority vote of the Board.
4.5.4 Any Board member who misses three consecutive Board meetings will be dismissed from the Board, unless determined otherwise by a two-thirds (2/3) majority vote of the Board.  The President will investigate each case before presenting it to the Board with the President’s recommendation of the action to be taken.
4.6 REPLACEMENT
4.6.1 In the event that an officer other than the President dies, resigns, or is removed from office prior to the normal end of the current term of office, the President shall appoint an “acting” officer with the confirmation of the Board.  The new officer will serve out the remaining term.
4.6.2 In the event that the President dies, resigns, or is removed from office prior to the normal end of the current term, the Vice-President shall assume all the duties of the President for the remainder of the current term.  If the Vice-President is unable to complete the President’s term, the Board will elect a new President, from its members.  That person will serve the remaining term of the President being replaced.
4.7 LIABILITY PROTECTION
All Officers of this club shall be covered against personal liability claims by AAU/TAAF/USATF insurance for performing acts and duties directly related to the work of the CP Classic.
4.8 PRESIDENT
The duties and responsibilities of the President shall include the following:
4.8.1 To preside over all meetings of the membership and the Board and to serve as chair.
4.8.2 To establish committees and to appoint committee chairs as required administering and managing the programs and business of this organization, subject to approval of the Board.
4.8.3 To oversee the long term goals and strategies of the CP Classic.
4.8.4 To serve as the liaison between CP Classic and other organizations.
4.8.5 To serve as the general representative of CP Classic in all matters.
4.8.6 To carry out any other further duties that are assigned from time to time by the Board.
4.8.7 To authorize all disbursements from the CP Classic’s treasury.
4.8.8 To call any special meetings.
4.9 VICE-PRESIDENT
The duties and responsibilities of the Vice-President shall include the following:
4.9.1 To assist the President as necessary.
4.9.2 To exercise the duties and responsibilities of the President in the absence of the President.
4.9.3 To carry out any further duties that may be assigned from time to time by the President.
4.10 SECRETARY
The duties and responsibilities of the Secretary shall include the following:
4.10.1 To record and publish minutes of all membership and Board of Directors meetings.
4.10.2 To give proper notice of all membership meetings and other organized events.
4.10.3 To attend to and be custodian of all office assets, correspondence and records of the CP Classic.
4.10.4 To publish and distribute minutes, notices and other communication as requested.
4.10.5 To be responsible for the preparation of the Annual Report.
4.10.6 To carry out any further duties that may be assigned from time to time by the President.
4.11 TREASURER
The duties and responsibilities of the Treasurer shall include the following:
4.11.1 To prepare an annual budget and to present it to the Board of Directors for approval.
4.11.2 To keep a detailed account of income and expenses of CP Classic.
4.11.3 To submit appropriate financial statements at the membership and Board of Directors meetings.
4.11.4 To oversee the receipt and deposit of all CP Classic funds to the proper accounts and oversee payment of all CP Classic bills.
4.11.5 To carry out any further duties that may be assigned from time to time by the President.
4.12 REGISTRAR
4.12.1 To coordinate, direct and assure the registration of all CP Classic athletes at any AAU, TAAF, or USATF event.
4.12.2 To maintain an adequate supply of all CP Classic, AAU, TAAF, and USATF forms that may be needed by CP Classic members.
4.12.3 To maintain a current roster and other pertinent information for the CP Classic.
4.12.4 To organize the CP Classic registration.
4.12.5 To carry out any further duties that may be assigned from time to time by the President.
4.13 PARENT REPRESENTATIVE
A parent representative shall be elected from members in “good standing.”  The duties and responsibilities shall include the following:
4.13.1 To be a liaison to the other parents within the CP Classic.
4.13.2 To organize & distribute a roster, including parents' names and phone numbers to all CP Classic members.
4.13.3 To help in the organization of the CP Classic’s semi-annual awards banquets.
4.13.4 To carry out any further duties that may be assigned from time to time by the President.
4.14 FUND RAISING COORDINATOR
The duties and responsibilities of the Fund Raising Coordinator shall include the following:
4.14.1 To collect funds for the purpose of deferring expenses of the CP Classic and reduction of all registration fees.
4.14.2 To arrange for any Board determined fund raiser.
4.14.3 To carry out any further duties that may be assigned from time to time by the President.
4.15 PUBLICITY COORDINATOR
The duties and responsibilities of the Coordinator of Publicity shall include the following:
4.15.1 To collect data from track events for publication in the local media (newspaper, radio, television, web sites, etc.).
4.15.2 To publicize CP Classic activities in advance through newspaper/web/email announcements, handouts or other forms of communication.
4.15.3 To carry out any further duties that may be assigned from time to time by the President.
 
Article V - FINANCIAL MANAGEMENT
5.1 STATE AND FEDERAL INCOME REPORTS
5.1.1 The Treasurer shall file appropriate income reports with both state and federal agencies.
5.2 FINANCIAL OWNERSHIP
5.2.1 All moneys paid to the CP Classic as members fees, club fees, or raised by any fund raising activity under the name of CP Classic or any of its team members, is the property of CP Classic and cannot be dispersed in any manner inconsistent with these bylaws.
5.2.2 Refunds of overpaid fees or assessments may be made provided that the money involved was not earned through CP Classic fund raising projects or activities.
5.2.3 The Board of Directors shall decide on any questions regarding ownership or disbursement of CP Classic moneys.
5.2.4 Money will not be refunded to a member withdrawing if the member has already attended a total of three (3) practices and/or competitions in the same track and field or cross country season.
5.3 ACCOUNTS
5.3.1. The Treasurer shall open a checking and/or savings and/or investment account in the name of CP Classic at a bank or other accredited financial institution.
5.3.2 These accounts shall be known as "club accounts."
5.3.3 The Treasurer shall be designated as the primary agent of  the CP Classic on all club accounts.
5.3.4 The President shall be designated as the secondary agent on all club accounts
5.4 FUND RAISING
5.4.1 The Board of Directors shall periodically establish the purposes for which fundraisers may be conducted and the manner in which they may be conducted.  This shall be in writing and shall be distributed to all members.
5.4.2 The Board of Directors must approve fund raising projects or events or other activities sponsored by CP Classic.
5.5 LOANS
No loans shall be contracted on behalf of the CP Classic and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board.  Such authority may be general or confined to specific instances.
5.6 FINANCIAL RESPONSIBILITY
The CP Classic shall not assume, nor be liable for, the debts nor the financial responsibilities, either implied or incurred, of any of its members.
 
Article VI -AMENDMENTS AND CONFLICTS
6.1 AMENDMENTS
6.1.1 An amendment shall be deemed adopted by an affirmative vote of two-thirds (2/3) of the members present and voting at the AGM.
6.1.2 Any and all amendments to the Bylaws and/or General Procedures adopted at the AGM shall become effective at the beginning of the seasonal year immediately following the AGM.
6.1.3 The Board of Directors will annually recommend to the membership any changes in the Bylaws and/or General Procedures for ratification at the AGM. Any changes to the Bylaws and/or General Procedures recommended by the Board of Directors shall be forwarded in writing to all members no later than November 1st of each year.
6.1.4 If any changes to the existing Bylaws of the club are approved at the AGM, those changes must be shown in a revised edition of the affected document.  The revised document, clearly marked with the date of revision, must be presented to the Board of Directors within 60 days of the AGM.
6.1.7 General Procedures, rules and/or fees of the club will be modified as deemed appropriate by the Board of Directors during the course of the year by a majority vote of the Board of Directors, except those changes mandated by AAU, TAAF, or USATF, which shall be adopted without vote.
6.2 CONFLICTS
6.2.1 No bylaw or other rule or regulation of any kind may be adopted by CP Classic which is inconsistent with those of the affiliated organizations defined in Article I, Section 1.3,  If conflict does exist, the rules of the affiliated organization shall govern and the bylaws shall be deemed invalid insofar as they are inconsistent with the affiliated organization.
 
Article VII - POLITICS AND DISTRIBUTION OF ASSETS
7.1 ORGANIZATION
CP Classic is a non-profit, independent, youth athletic organization based in the city of Cedar Park, in the county of Williamson, and  in the state of Texas.  Any and all assets of the CP Classic are permanently dedicated to exempt purposes within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1954 (or corresponding provisions of future laws).  The CP Classic shall not be operated for profit and shall have no capital stock and shall make no distribution of dividends to its members, directors, officers or persons having a private interest in the activities of the club, except that shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in these bylaws.
7.2 POLITICS
No substantial part of the activities of the CP Classic shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the CP Classic shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
7.3 DISSOLUTION
In the event the CP Classic is dissolved, the Board shall pay, satisfy and discharge all liabilities and obligations of the CP Classic or make adequate provisions therefore and distribute all remaining assets of the CP Classic to an organization or organizations engaged in activities substantially similar to those of the CP Classic and organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or corresponding provision of future law.)
Adopted: December 2001.
Revised: April 2002.

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