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PREP Table of Contents

Forms and Supplementary Materials

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Home > TAM Publications > PREP Form 30

 

PREP -- Disaster Preparedness: A Checklist

This checklist from the Oklahoma Field Advisory Service suggests steps that can be taken to prepare for natural and man-made disasters that threaten the collections of museums, libraries, and historical societies.


I. Daily Procedures

II. Periodic Procedures

III. Locations of in-house emergency equipment

IV. Off-site services to be called (if needed) in the event of a disaster

 

V. Sources of off-site equipment and supplies



I. Daily Procedures:

Locks on doors and windows secure and all keys accounted for

No pipes, faucets, toilets, or air conditioning units leaking

Electrical equipment unplugged and no frayed wiring in evidence

No signs of structural damage

No burning materials in ashtrays and wastebaskets

 

II. Periodic Procedures

 

 

Date Checked

Emergency numbers are accurate and posted near every telephone

___________

Most recent inspection by fire department

___________

Fire Extinguishers operable

___________

Smoke alarms operable

___________

Sprinkler system operable

___________

Water detectors operable

___________

Halon system operable

___________

Public address system operable

___________

Operable flashlights place in every department and Civil Defense Shelter

___________

Transistor radio operable

___________

Staff familiarized (by tour not map) with locations of fire extinguishers, flashlights, radio Civil Defense Shelter, and how to reach members of the in-house disaster recovery team

___________

Most recent fire drill

___________

Most recent civil defense drill

___________

Most recent tornado drill

___________

 

III. Locations of in-house emergency equipment

CB radio ________________________________________________________

Cut-off switches and valves:
Electric_________________________________________________________
Gas___________________________________________________________
Water__________________________________________________________
Sprinkler system (if separate)________________________________________

Disaster boxes___________________________________________________
(boxes contain plastic sheeting, scissors, mops, sponges, papertowels and other equpment that can be easily stored throughout the facility and quickly retrieved when a disaster, such as a leaky roof, occurs)

Fans __________________________________________________________

Fire Alarms _____________________________________________________

Fire extinguishers ________________________________________________

First aid kits _____________________________________________________

Flashlights _____________________________________________________

Freezer or wax paper _____________________________________________

Fungicides _____________________________________________________

Heavy-duty extension cords ________________________________________

Mops _________________________________________________________

Nylon monofilament ______________________________________________
(Nylon monofilament, or fishing line, can be used like a clothesline to hang and dry small books; catalog cards and photos can be attached to the line with clothespins for drying.)

Paper towel supply _______________________________________________

Plastic milk crates _______________________________________________

Plastic sheeting _________________________________________________

Plastic trash bags ________________________________________________

Portable generator _______________________________________________

Rubber gloves __________________________________________________

Safety helements (hard hats) _______________________________________

Smoke alarms __________________________________________________

Sponges, pails, brooms ___________________________________________

Sump pump or portable pump ______________________________________

Transistor radio _________________________________________________

Unprinted newsprint ______________________________________________

Water detectors __________________________________________________

Water hoses ____________________________________________________

Waterproof clothing _______________________________________________

Wet-Dry vacuum _________________________________________________

Date member of in-house disaster recovery team toured all locations noted above: ________________________________________________________________

 

 

IV. Off-site services to be called (if needed) in the event of a disaster

Service

Name of contact

Telephone number

Fire Dept.

_______________________________

________________

Police Dept.

_______________________________

________________

Ambulance

_______________________________

________________

Civil Defense

_______________________________

________________

Insurance Company

_______________________________

________________

Legal Advisor

_______________________________

________________

Utility Companies:
Electric
Water
Gas

_______________________________
_______________________________
_______________________________
_______________________________

________________
________________
________________
________________

Electrician

_______________________________

________________

Plumber

_______________________________

________________

Carpenter

_______________________________

________________

Exterminator

_______________________________

________________

Chemist

_______________________________

________________

Myocologist

_______________________________

________________

 

_______________________________

________________

 

_______________________________

________________

 

 

 

 

 

 

 

 

 

 



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