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PREP Table of Contents

Forms and Supplementary Materials

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Home > TAM Publications > PREP Emergency Funds List

PREP: Emergency Funds

There is an unwritten law that state that disasters happen at the most inconvenient time. The following are some questions that need to be answered when a disaster happens.

1. Who is in charge of emergency funds? _______________________________

Home Phone ________________ Business Phone _________________

Alternate for Emergency Funds _________________________________

Home Phone ________________ Business Phone__________________

2. Who is authorized to spend emergency funds? _________________________

________________________________________________________________

________________________________________________________________

3. What records need to be kept? All of them - anything you spend needs to be justified. Appoint one person to be the job auditor for the project. Keep all the time cards of the employees who worked on the restoration project. Date and save every receipt. If your insurance policy covers their expenses, your insurance adjuster will need this information to be able to reimburse you for any moneys spent.

Disposition of Damaged Items:

Wet copy paper seems to be in the way and should be taken out just to remove some of the moisture for the building but it needs to be inventoried and saved until the adjuster tells you its is ok to dispose of it. If the adjuster buys new copy paper, the old paper is his to salvage if possible. All equipment, desks, chairs, computers, copy machines, microfilm readers etc. need to be inventoried and put in an out-of-the-way place for the adjuster to look at and dispose of as he sees fit. Any item he reimburses you for belongs to him to try to recover as much from its salvage as possible.

Inventory and Priorities

Items on the inventory pages should be marked according to their importance and intrinsic value to your organizations. A priority identifier of "1", "2", or "General" will greatly help in the recovery effort. Not all items can be first. Departments, Special Collections, items, etc. should be identified by priority and dealt with in the priority sequence. Example: The computers and related electronic equipment may be more important than the items in the Advertising Department. The Civil War Ledgers may be more valuable than the volumes in the Children's Corner.

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