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Building Your Own Disaster Plan
The following plan is intended for all types of institutions and may
especially benefit those institutions which lack staff expertise to develop
their own disaster plans.
The following forms are to be filled in with local information. The reference
section contains basic information concerning disaster planning and preparedness,
as well as emergency response and recovery procedures. The following provides
a framework for individual institutions to construct their own plans for
the protection and salvage of their collections. The following forms are
the skeleton of a disaster plan.
Forms for generating your own Disaster Plan
1. Emergency Instructions
2. Evacuation Procedures
3. Emergency Telephone List
4. Disaster Team
5. General Staff List
6. Security Information
7a. Fire Alarms: Locations
7b. Smoke and Heat Detectors
7c. Sprinklers
7d. Hand-Held Fire Extinguishers
7e. Standpipe and Hose Extinguishers
8. Emergency Supply Kit Locations
9. Emergency Supply Kit Contents
10. In-House Resources
11. Sources for Supplies
12. Sources for Services
13. Collection Priorities
14. Floor Plan Showing Collection Priorities
15. Floor Plans
16. Floor Plan: Descriptive List
17. Internal Hazards Survey
18. External Hazards Survey
19. Internal Hazards Inspection Checklist
20. External Hazards Inspection Checklist
21. Incident Report
These forms are designed to organize and make accessible the information
most needed for disaster preparedness, response, and rehabilitation. They
are arranged in order of "urgency,"
with those containing contact lists and other information likely to be
needed immediately in the event of an emergency placed towards the front.
Users may, of course, rearrange the forms if desired, and alter contents
to reflect the new order. Not every form will be appropriate to the needs
of every institution. For example, one cannot list the locations of sprinklers
if they are not present. (Forms which are not to be used should be removed
and placed at the back of the manual or discarded.)
Institutions that have larger collections and, presumably, a more complex
staffing structure may wish to assign additional priorities to those indicated
in the forms dealing with personnel and collections.
Although the forms will help to organize emergency information, they will
not be useful unless a good deal of thought and planning goes into filling
them out. Some hard decisions will have to be made as well, particularly
when it comes to assigning priorities for protection and salvage of collection
materials. The process of gathering information for this manual may help
to identify problems in safety procedures, internal communications, housekeeping,
or even collections development.
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