FrameMaker 7.0 Tutorial:
Cross-References
This tutorial is provided for advanced documentation students on a free, as-is
basis, without guarantee of accuracy. If you find any errors or think we should
include other tasks, let us know!
This tutorial discusses the following topics:
Subsequent tutorials focus on tags, tables,
anchored frames, graphics,
templates, master
pages, reference pages,
tables of contents, indexes,
variable text, book
building, conversion techniques, and
structured documents. These tutorials provide
an overview of each topic discussed. If you required information about advanced
FrameMaker topics, refer to the Adobe FrameMaker User Guide or Adobe
FrameMaker Classroom in a Book for the current version of FrameMaker.
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Note: For the sake of brevity, we use an abbreviated
style for menu commands throughout this lesson. For example, "Select File
> New" means "Select New from the File menu."
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Opening and Renaming the Sample File
For this tutorial, you use one of FrameMaker's sample documents. To open
and rename the sample file:
- Open FrameMaker, and select File > New > Document.
- In the New dialog box, click Explore Standard Templates.
- Click Down to view the rest of the list.
- Under the Book heading, click Chapter, and then click Show Sample.
(If you receive an error stating that the document uses unavailable fonts,
click OK.)
- Select File > Save As.
- In the File name box, type Chap1.fm, and click Save.
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Note: If you are working in the TCM computer
lab, save the file to your lab account. If you do not have a lab account,
please contact your instructor. |
Inserting a Cross-Reference
This secition describes how to insert the following cross-reference:
For more information, see Table 1 on page 3.
To insert the cross-reference:
- Place your cursor at the end of the first paragraph, and type For more
information, see.
- Press the space bar once to add a space to the end of the line.
- Select Special > Cross-Reference.
The Cross-Reference dialog box appears.
- From the Source Type pull-down menu, select Paragraphs.
- From the Paragraph Tags scroll list, select TableTitle.
- From the Paragraphs list, select TABLE 1: Ridebis et licet rideas.
- From the Format pull-down menu, select Table Number & Page.
- Click Insert.
- Type a period to complete the sentence.
FrameMaker inserts a cross-reference to the table on page 3 using a predefined
cross-reference format.
Understanding Cross-Reference Formats
Cross-reference formats are a combination of text and "Building Blocks."
Building Blocks are code that tells FrameMaker exactly what to insert for the
cross-reference. For example, the format Table <$paranumonly> on
page <$pagenum> tells FrameMaker to insert the word Table,
the table number, the words on page, and then the page number. You can
explore other Building Blocks by selecting Edit Format from the Cross-Reference
dialog box.
Customizing a Cross-Reference Format
You can customize cross-reference formats by adding or removing text and building
blocks.
To customize a cross-reference format:
- Double-click the cross-reference that you just created.
- Within the Cross-Reference dialog box, click Edit Format.
- In the Definition text box, delete everything except page\ <$pagenum>.
- In the Name box, type Page Number.
Your settings should look similar to the following.
- Click Add.
- Click Done, and then click Replace.
Your custom cross-reference should appear within your document.
Creating a Cross-Reference Format
You can also create your own cross-referenct formats using the building blocks
that Framemaker provides.
To create your own cross-reference format:
- Select Special > Cross-Reference, and then click Edit
Format.
The Edit Cross-Reference Format dialog box appears.
- Delete everything in the Definition box.
- From the Building Blocks list, select <Emphasis>, and then
select <$paratext>.
- In the Name box, type Text.
- Click Add.
Your new cross-reference format should appear in the Formats list.
Inserting a Cross-Reference to Another File
To insert a cross-reference to another file:
- Select File > New > Document, and click Explore
Standard Templates.
- From the Standard Templates, open the Front Matter sample file.
- Save the file with the name Preface.fm.
- Select Window > Chap1.fm to return to Chap1.fm.
- On the first page, place your cursor after the second paragraph, and press
Enter.
- Type This book, and press the space bar once to add a space to the
end of the line.
- Select Special > Cross-Reference.
- From the Document pull-down list, select Preface.fm.
- From the Paragraph Tags scroll list, select TitleBook.
- Select Great Events of the Twentieth Century from the Paragraphs
list.
- From the Format pull-down list, select Text, and click Insert.
The cross-reference appears as text, "Great Events of the Twentieth Century,"
and provides a cross-reference to the Preface.fm file.
Updating Cross-References
Cross-references in Framemaker are automatically updated when you open a file.
You can manually update cross-references using the procedure described in this
section.
To update cross-references:
- Within the Preface.fm file, change the title of the document to "Great Events
of the 1980s."
- Select Window > Chap1.fm to return to Chap1.fm.
- Select Edit > Update References.
- From the Update References dialog box, select All Cross-References,
and then click Update.
The cross-reference in Chap1.fm changes to reflect the new title.
In this tutorial, you learned how to insert a cross-reference, customize an existing
cross-reference format, create a custom cross-reference format, and update cross-reference
formats. Experiment with other cross-reference formats and create a few of your
own.
Information and programs provided by hcexres@io.com.
